With its warm climate, beautiful beaches and luscious green spaces, Perth is an ideal place to host a marquee event. However, events like weddings, festivals, fundraisers and corporate gatherings take a lot of planning. It’s not a case of simply putting up a tent and sending out some invitations. Whichever type of event you’re planning, these are the essential tips you need to know to make sure it’s a success.
Choose the Right Venue
You might think that by hiring a marquee, you’re basically providing your own venue, so it doesn’t matter too much where it takes place. But if the weather’s great, you’ll likely find people spending as much time outside the marquee as they do inside. This means the location and atmosphere matter. Selecting your venue carefully also matters for practical reasons. Accessibility, parking, drainage, and space for toilets, stages and more are all critical for success.
Focus on Making Guests Comfortable
A marquee might just be a large tent, but your event’s attendees probably aren’t looking for an experience akin to camping. Start making them comfortable by providing a stable climate. Perth’s summers are hot, so ensure there’s an appropriate cooling system inside. Adequate toilet facilities are also very important for comfort, along with personal space. Make sure your marquee is an appropriate size for the head count, and take measures to avoid bottlenecks.
Budget Realistically
The price of marquee events hire in Perth can vary widely depending on how many extras you want to include. Furniture hire, cooling systems, lighting and decorations aren’t always included in the marquee hire price. This means that you’ll need to budget carefully, especially if you are also planning to include catering and entertainment. You should also leave a small buffer, perhaps around 10% of the overall budget, to deal with any unexpected problems.
Tie Everything Together with a Theme
This doesn’t necessarily mean you need an obvious theme, like a masquerade ball or the 1980s. But it is important that your event has a cohesive overall design, where all the elements complement each other. Guests will notice if things look out of place, like if they show up to a rock concert and you’ve hired a white marquee that looks like it belongs at a wedding. It’s jarring. Everything should fit together.
Don’t Overlook Marketing
It doesn’t matter if you’re working with the best events supplier in the business; your event cannot be considered a success if nobody shows up. That’s where marketing and communication comes in. It’s best to start early, sending out save-the-dates or invitations for private events, or building momentum through social media and other outlets for public ones. Keep the tone and messaging consistent, as this helps your event stand out in people’s minds.
Don’t Neglect Logistics
Getting the logistics right is the key to running a fun, safe and secure event. It’s also the most difficult aspect of organising it. You’ll need to coordinate with the marquee hire firm, caterers, entertainers, and venue staff to ensure everything is set up in time. Remember to allow time for technical checks too. Depending on the size of the event, you may also be required to have a security or medical team on-site.
Conclusion
When you’ve got something big to celebrate, marquee events in Perth can be a good way to go about it. However, hiring the marquee is only one small aspect of hosting a successful event. The marketing, venue, and logistics all have important roles to play, and above all you need to make your guests feel relaxed and comfortable. By focusing on these key areas, you can make sure that everybody has a good time.
